Privacy policy

Duty Calendar · last updated 7 November 2026

Duty Calendar is an app that shows hospital staff their duty roster. This page explains what the app stores, why, and how to delete it. Contact: pipdiaryapp@gmail.com.

What we store

• Your account: your email address or the username your ward admin gave you, and your password (kept only as a secure hash by our sign-in provider).
• Your profile: your name, your staff (ERP) number, your ward and hospital, and settings such as which day your week starts.
• Your rota: the shifts in your monthly rota, any changes you make yourself, and your list of shift codes and times.
• Your diary: notes and a mood you choose to write for a day. This is optional.
• Your ward's rota: when your ward admin publishes a rota, the names, staff numbers and shifts of the staff in it are stored so members of the same ward can see who is working each day.

We do not collect patient information, your location, your contacts or advertising identifiers. The app has no ads, analytics or tracking.

What stays on your phone

Your rota and diary are also saved on your phone so the app opens without a signal. If you allow it, the app adds your shifts to your phone's calendar and shows reminders and a home-screen widget. These stay on your phone and are removed when you sign out or delete your account.

Who can see your data

• Your diary is private. Only you can read it. Ward admins cannot.
• Your shifts in the published ward rota are visible to approved members of your ward and to your ward and hospital admins.
• We do not sell your data or share it with anyone else.

Where it is stored

Data is stored with Supabase, our hosting provider, in its Mumbai (India) region. All traffic between the app and the server is encrypted (HTTPS). Supabase processes the data only on our behalf.

The hospital's role

The ward rota (staff names, numbers and shifts) belongs to your hospital, which decides what to publish. Questions about the official rota go to your ward admin.

How long we keep it

We keep your data while you have an account. When you delete your account, your account, profile, saved rota, shift codes, diary and ward membership are deleted straight away. Your hospital's published rota and staff list are not part of your account and stay with the hospital.

Deleting your account

In the app: open your profile (top right) → Settings → Delete account. Or on the web: delete your account here.

Children

Duty Calendar is for hospital staff and is not meant for anyone under 18.

Changes

If this policy changes, we will update this page and the date at the top.